Emergency Contact Information Template

Emergency Contact Information Template


Mel has a great death prep series and I highly recommend you read all of those. I am going to fork off a little bit by talking about an emergency contact information template for family and friends.

personal emergency information template

First page of your Emergency Information Template to give to friends and family

Having an emergency contact information template is not a will. You should have a will. And declare a power of attorney. But this is different. This a contact list. Or a phone tree, if you will. Part of this is if you are hospitalized for a period of time. Someone may need to pay your bills, take care of your pets, get into your apartment, things like that. Then the other part is for when you pass away. How many bank accounts do you have? Investments? Landlord’s name? Can someone take care of your pets temporarily until they find a new home?

This is easy to do for anyone at home. The first page can be given to practically anyone (neighbor, babysitter). It doesn’t have any serious revealing information in it. Mainly phone numbers and addresses. The rest of the template has more details but nothing significantly private. You will list the name of your banks and description of the accounts, but not your actual account number. This is not a legal document.

Emergency Details for Family

The template includes worksheet tabs for:

  • Pets
  • Bills
  • Health
  • Files
  • Insurance
  • Banking
  • Investments
  • Credit

You are not giving out account numbers but it is still a lot of information. This should be given to family or very close friends. I gave this out to a cousin who lives near by and a sister who lives a few hours away. These are my closest (emotionally) family members. The ones who will be tasked to taking care of these things at one point. If you are close with your parents, give this to one of them, then a copy to another relative.

Also think of this as a calling tree. Are you giving this to someone who could contact your friends/family if they need to?

Emergency Contacts for Friends

While it is important for my family to have this information since they will need it when I pass. I see my friends a lot more! For my friends, it’s more of health concerns. What if we’re together when I get injured? That type of thing. I sent just the first page, with mainly contact information, to my close friends in the city.

Make sure you know someone who can temporarily take care of your pets. That is one less thing your family will have to deal with when you pass or are hospitalized for a long period of time.

Make sure at least one person near-by has a copy of your keys. And that other people know who that person is. One of my close friends has the spare keys to my apartment. But my family members have never met her and would have no idea how to figure out who has my spare keys. That is why she is specifically mentioned in my contact sheet. You want different points of contact too. Make sure to use friends in different groups, so everyone important to you can be contacted .

Keep Things Updated

This may seem like a lot of work at first, but really it’s just filling in the blanks. You will want to keep this updated. I suggest to review this document during tax time. Since you will have important documents out at that time anyway. Update addresses if anyone has moved. Employment information if that has changed. Bank information, etc.

No one wants to think of tragic circumstances or the inevitable. But your friends & family will be grateful to have such an organized list if anything were to happen to you. Complete the emergency information spreadsheet, share it with the people you care about, and hope that no one will have to use it.


9 Replies to “Emergency Contact Information Template”

    1. I procrastinated on this for way too long even when I directly knew how important it was. I created the sheet and sent it out in just a morning. Now, all you have to do now is fill in the blanks, so it won’t take any time at all. Especially living alone (and owning pets), I think it’s extra important.

  1. Thanks for linking to me!

    I love how you note that one of your friends would take care of your pets. It would be pretty crappy to come home to a bunch of dead animals because no one thought to feed them.

    1. I’ve had a verbal agreement with my friend who has my spare keys, to come in and feed the cats if something were to happen to me. But she isn’t in a position to actually take the cats if they need to leave my apartment. So I wanted to make sure I had a back-up!

    1. It felt weird sending it out to friends. And I certainly hope no one has to use it but if they do, I know it will be beneficial then despite being weird now. And putting it on the fridge/wall/in sight is a really good idea!

  2. Excellent information. I know an estate tax accountant who says the hardest part of her job is figuring out what assets/investments/insurance policies the deceased owned. The family is distraught and the last thing they want to do is look for stock certificates. She recommends putting something together like this all the time.

    Enough can’t be said about giving a trusted person a spare key. My husband’s housebound cousin lives next door to us. Last summer he fell and called the ambulance. They couldn’t get in and neither could we – he had changed his locks. His kids were furious they had to drive all the way out here. Not to mention what if it had been serious.

    1. Ugh that is so scary! I hadn’t even though of that situation, of myself being in the apartment but unable to move. I did make sure to give my spare keys to a friend who lived the closest to me. Also that’s a good point that when you move or change your locks, to make sure new keys are made!

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